A workshop run sheet is the facilitator's operational version of the agenda. It answers a different question: not “what happens today?” but “what do I need to do next?”
Use one row per delivery block
Include start time, session or activity, lead facilitator, delivery notes, materials and any transition requirement. Short notes work better than paragraphs when you are looking at the sheet while facilitating.
Build in buffers
Add recovery time around breaks, complex exercises and the final close. If a discussion runs long, you need to know where time can be recovered without losing the workshop outcome.
Mark handovers clearly
When multiple facilitators are involved, show ownership of every block. Include cues such as “hand to Priya,” “open polling link,” or “move participants into groups.”
Create one free
The free facilitator run sheet generator creates a simple printable version. The complete pack builds it from the same agenda used for participants.
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Enter the workshop, participants and agenda once. WorkshopPack creates the agenda, attendance sheet, badges, certificates, facilitator run sheet, feedback form and more for £9.99 once.
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